Executive Coordinator, Business Operations

Third Way is a national think tank and advocacy organization that champions moderate policy and political ideas. Since our founding in 2005, we have served as a critical bulwark against political extremism by advancing values-driven, reform-oriented solutions on the defining issues of our time. Our work is grounded in the mainstream American values of opportunity, freedom, security, and democratic capitalism, and we advocate for the vital center across seven major areas: climate and energy, economy, education, health care, national security, politics, and social policy.

Third Way is seeking an Executive Coordinator to support the Head of Business Operations and the work of the BizOps team, the group that manages the systems, policies, and day-to-day operations that keep Third Way running efficiently. This role provides helps to ensure the organization’s internal operations are coordinated, clear, and consistently executed by providing administrative, logistical, and project support across a wide range of operational priorities.

The Executive Coordinator will primarily support the Head of Business Operations, with occasional coordination support for wider Business Operations needs. This position is ideal for someone who enjoys organizing complexity, keeping things moving, and improving systems and processes behind the scenes.

As the Executive Coordinator, a typical day might include…

• Manage internal and external scheduling, calendar logistics, and meeting preparation for the Head of Business Operations;

• Coordinate cross-departmental meetings involving HR, Office Operations, Finance, IT, and Learning & Organizational Development, ensuring agendas, materials, and notes are prepared and follow-ups tracked to completion;

• Arrange travel logistics, reservations, and reimbursements, and assist with expense reports, credit card coding, and labor tracking;

• Support organizational projects, such as policy rollouts, retreats, audits, and onboarding initiatives — by managing logistics, documentation, and timelines;

• Draft and proofread internal communications, memos, and procedural documents to support clarity and consistency across BizOps;

• Support event planning and coordination for all-staff meetings, BizOps sessions, and professional development gatherings;

• Use and maintain various tools and systems that enable operational excellence — including AI note-taking tools, Monday.com, Mailchimp, Miro, Salesforce, SharePoint, and Microsoft 365;

• Handle sensitive operational and personnel information with discretion, sound judgment, and professionalism;

• Assist with data organization and reporting by capturing, formatting, and routing information gathered from meetings or systems into shared tools;

• Perform other administrative and operational duties as assigned to support the efficiency, organization, and communication flow of the Business Operations team.

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Salary Range: $50,000 - $60,000, annually

At Third Way, we are committed to non-discrimination and fair pay practices. The final starting salary offer will be determined based on your experience and qualifications.

Competencies:

• Communication

• Time Management

• Customer Focus

• Flexibility

• Detail Orientation

• Accountability

• Respectfulness

This might be the job for you, if you:

• Are detail-oriented, proactive, and comfortable balancing multiple priorities;

• Communicate clearly and professionally, both in writing and in conversation;

• Are curious about how systems work and motivated to make them run better;

• Are eager to use technology and automation to streamline work;

• Thrive in a collaborative environment and take pride in supporting others’ success;

• Have at least a high school degree and/or 1 year of professional work experience;

In the Third Way Culture, we are looking for:

• Self-starters: People who see and seize opportunities, take risks, learn from failure, and will bring a sustained passion for our mission.

•  Collaborators: People who work in teams, sharing ideas, brainstorming, co-authoring products, and advancing its shared priorities.

• Creators: People who foster divergent thinking; that aren’t afraid to take on the orthodoxies of the left or the right. Team members come up with original insights, find unique ways to look at data, and challenge their preconceptions.

• Results-oriented: People who function with an organizational commitment to clear objectives, ambitious timelines, accountability for results, and a focus on impact.

• Respectful: People who embrace the diverse perspectives of everyone and fosters the values of diversity, equity, and inclusiveness at all times.

WITHIN 1 MONTH, YOU'LL...

• Participate in Third Way’s comprehensive onboarding program. You’ll learn about all aspects of Business Operations, which includes HR, Benefits, IT, Finance, and office operations.

• Meet your Third Way Buddy, be introduced to the entire staff, and start to learn the TW’s culture.

• Learn our current processes for payroll, compliance, and labor tracking, and how you will partner with Finance and the rest of the Business Operations team on these processes.

• Participate in weekly one-on-ones with your manager to ensure you fully understand the expectations of the job.

• Attend weekly team meetings. You’ll learn about the key goals of each program, how they’re doing, what challenges they face, and how you will contribute.

• Learn how to manage and maintain the Head of Business Operations’ calendar, recurring meetings, and inbox priorities with attention to detail and discretion.

• Begin using key systems — Monday.com, SharePoint, Salesforce, and Microsoft 365 — to track tasks, organize materials, and support BizOps coordination.

• Support the scheduling and logistics for regular BizOps meetings, including preparing agendas and taking notes using AI-assisted tools.
  

WITHIN 2 MONTHS, YOU'LL...

• Gain an understanding each employee’s role and their contribution to the organization.

• Attend program overview sessions to learn more about each team’s contribution to TW’s mission.

• Incorporate TW’s Style Guide and Production process into your work products.

• Participate in, at least, one of our internal Professional Development trainings or a Center for Fun activity.

• Take ownership of meeting preparation and follow-up processes for the Head of Business Operations, ensuring action items are tracked and completed.

• Begin coordinating logistics and materials for cross-departmental initiatives involving Finance, HR, IT, and LOD.

• Identify small but meaningful opportunities to streamline administrative or communication workflows within the BizOps function.

WITHIN 3 MONTHS, YOU'LL…

• Feel a sense of comfort and familiarity with the staff, your team, and your work.

• Continue to attend weekly departmental meetings with a stronger understanding of your team’s strategic goal.

• Bring new ideas and suggestions to your weekly one-on-ones with your manager.

• Attend and participate in external functions with other members of your team.

• Complete your 90-day self-evaluation and performance review with your manager.

• Partner with your manager to establish your long-term goals for the remainder of the year.

• Serve as a reliable point of coordination for the Head of Business Operations and the BizOps team, anticipating needs and helping align schedules, deliverables, and communication.

• Maintain organized systems and records across projects, leveraging digital tools to improve efficiency and accessibility.

• Confidently manage day-to-day administrative workflows with minimal oversight, demonstrating initiative, judgment, and operational care.

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In addition to competitive salaries, your health and wellness is our priority. We offer a comprehensive benefits package which includes Medical, Dental, and Vision insurance; Health Reimbursement Account (HRA); and Flexible Spending Account (FSA, DCA, Parking, and Transit); Life Insurance; Accidental Death & Dismemberment Insurance; Retirement plan; Accrued Paid Sick and Vacation leave; Long-term Disability, Employee Assistant Program (EAP).

Third Way is committed to the health, safety, and wellness of all employees, candidates, stakeholders, and communities. To support that commitment, all current and newly hired employees must provide proof of COVID-19 vaccination. Proof of full vaccination status will be required after an offer of employment is extended and accepted. Failure to provide proof of full vaccination before the start date will result in the offer of employment being rescinded.

Third Way offers a hybrid work environment to support our employees’ healthy work-life balance. This position is based in Washington, DC, and Third Way’s in-office days are Tuesday, Wednesday, and Thursday.

Third Way is an equal-opportunity employer committed to non-discrimination. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.